Photo / Video Usage Rights

Privacy information: Photo and video recording at events

As the organizer of or participant in events, we, SoSafe GmbH (hereinafter referred to as “we” or “SoSafe“), take photographs and/or video recordings (“image recordings“) of participants in the context of these events for the purpose of publicity reporting on the event. In accordance with the data protection regulations (Art. 13, 14 GDPR), we would like to inform you below about the type, scope, and purpose of the image recordings made by us, the use thereof by us, and the rights to which you are entitled as the person concerned.

1. Contact information

1.1 Name and address of the responsible person

The responsible party as defined by the EU General Data Protection Regulation (“GDPR“) and other national data protection laws of the member states as well as other data protection regulations is:

SoSafe GmbH
Lichtstr. 25a
50825 Cologne
Germany
Managing Directors: Dr. Niklas Hellemann, Lukas Schaefer, Felix Schürholz
E-mail: info(at)sosafe.de
Tel.: +49 221 6508 3800

1.2 Name and address of the data protection officer

The data protection officer of the controller is

Mr. Benedikt Woltering
SoSafe GmbH
Lichtstr. 25a
50825 Cologne
Germany
E-mail: privacy(at)sosafe.com

2. Categories of personal data, purposes of data processing, and legal basis

We create and use images (photos and videos) of event participants for the purpose of publicity coverage of the respective event. In doing so, we may publish the image recordings together with details about the respective event, such as the name of the event, addressee group, speakers, location, and time. The legal basis for the processing is Art. 6 para. 1 p. 1 lit. f GDPR. The processing serves our legitimate interest in publicity coverage of the respective event.

3. Recipients of the personal data

3.1 Service providers and press

The images are processed by our employees or photographers and camera teams commissioned by us for the purpose of preparation and subsequent reporting. For the creation of print and online materials, the image material may also be passed on to external service providers, such as agencies, printers, and journalists for the purpose of SoSafe’s press and public relations work.

3.2 Social media accounts

The processing of data takes place when disseminated through our social media accounts on:

Facebook

Facebook is operated by Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

Twitter

Twitter is operated by Twitter Inc, 1355 Market Street, Suite 900, San Francisco, CA 94103, USA.

LinkedIn

LinkedIn is operated by LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Ireland.

https://www.linkedin.com/legal/privacy-policy

Xing

Xing is operated by New Work SE, Dammtorstraße 29-32, 20354 Hamburg, Germany.

Since we do not have access to the social media providers’ databases, we would like to point out that you can assert your rights (such as to information, correction, deletion, etc.) directly with the respective social media provider.

4. Storage duration

Recordings that are not used following the event will be deleted immediately. The recordings used will be stored and published by us until revoked. In the case of external commissioning, the data will be deleted immediately by the service providers after completion of the commission (see item 3.1) and they will delete the data from their data carriers.

5. Your rights

You have the right to information (Art. 15 GDPR), to correction or deletion (Art. 16 and 17 GDPR), to restriction of processing (Art. 18 GDPR) and to data portability (Art. 20 GDPR). In addition, you have the right to complain to a data protection supervisory authority about the data processing of the image material by us.

Insofar as we base the processing of the recordings on legitimate interests (Art. 6 para. 1 p. 1 lit. f GDPR), you may object to the processing on grounds arising from your particular situation (Art. 21 para. 1 GDPR).